Event Planning Checklist for Large Family Gatherings
A step-by-step checklist for reunions, holiday dinners, and multi-household family events — RSVPs, food, seating, and volunteers.
Eight weeks out: date, venue, and headcount
Pick a date that works for most branches of the family. Create one event page with RSVP so you can see confirmations in real time instead of scrolling chat history.
Four weeks out: food, seating, and roles
Open a bring-items list for potluck dishes. Assign setup, cleanup, and kids' activities via volunteer slots. Name a point person per household for questions.
One week out: final numbers and contingencies
Close RSVPs or send a gentle reminder. Adjust catering quantities, print name tags if needed, and share parking or accessibility notes on the event page.